VMS Step-by-Step Instructions
Report Hours
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Go to VMS Hours Entry and log in using your VMS UserID and Password.
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Click Report Service on the Dashboard that appears.
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Pick from the “Report Service” dropdown.
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Complete all fields in the form that opens. Fields are different for AT, CB, and service projects
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Use the calendar icon to change the date if necessary.
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Enter # of hours rounded to the nearest quarter hour in decimals (#.25, #.50, #.75). Do not include travel time for AT.
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Describe your service or training as requested in the VMS Opportunities List.
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If you have contacts to report, click “Yes” on Impact Data and enter—at a minimum—the total adults and youth you interacted with.
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Leave new trails and acreage marked “No” unless you are the Project Leader.
Use Log Book to View or Edit Hours
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View Reports
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Log in and click Log Book.
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Make sure the start and end dates at upper right cover the time period you are interested in.
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If you change the date range, click “Go.”
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To see more information, use the scroll bar just below the summary list to scroll left and right. Right & left arrows or swiping on a touch screen also work.
Check Totals for Milestones and Recertification
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For recertification, change the start date to January 1 of the current year, click Go, and scroll to the bottom of the page to the Log Book Summary section.
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For milestones (250, 500, 1000, 2500, 4000, 5000, or 10,000 hours), set the start date to a date before you became a Master Naturalist to be sure you are seeing all your reports, click Go, and scroll to the bottom of the page to the Log Book Summary section.
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Correct Errors
Until the Hourskeeper has accepted a report into the system, you can change or delete it. If the report has been accepted/approved, contact the Hourskeeper to request the needed change.
To correct an error:
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Click the box at the left of a record to select it.
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Scroll down if necessary.
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Click “Edit Selected Record.”
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Make needed changes.
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Click OK.
If the error was that you chose the wrong item from the Report Service dropdown:
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Select the record.
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Use Report Service to enter the opportunity with the correct title.
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Select the incorrect record and “Delete Selected Record.”